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FIBI PLANNING
Make every planning meeting actionable
Make every planning meeting actionable
Make every planning meeting actionable
Free plan to try out
No credit card required
Built for teams that turn plans into action
Built for teams that turn plans into action
Fibi Planning helps product and project teams align priorities, surface dependencies, resolve trade-offs, and leave every planning meeting with a clear path forward.
Fibi Planning helps product and project teams align priorities, surface dependencies, resolve trade-offs, and leave every planning meeting with a clear path forward.
Project managers
Keep scope, timelines, dependencies, risks, and owners aligned as the project plan takes shape.
Keep scope, timelines, dependencies, risks, and owners aligned as the project plan takes shape.
Operations team
Coordinate resources, schedules, handoffs, and operational constraints before execution begins.
Coordinate resources, schedules, handoffs, and operational constraints before execution begins.
Technical leads
Bring requirements, technical constraints, and delivery dependencies into the planning conversation.
Bring requirements, technical constraints, and delivery dependencies into the planning conversation.
Client delivery teams
Align client expectations, project commitments, changes, and next steps across every stakeholder.
Align client expectations, project commitments, changes, and next steps across every stakeholder.
How Fibi Planning helps
How Fibi Planning helps
Start with the full picture
Fibi reviews goals, past decisions, progress, blockers, and open questions so the team enters the meeting with the full context.
Build a plan, not just an agenda
Fibi reviews goals, past decisions, progress, blockers, and open questions so the team enters the meeting with the full context.
Spot risks and dependencies early
Fibi surfaces blockers, competing priorities, missing inputs, and cross-team dependencies before they disrupt the plan.
Compare options during the call
Ask Fibi to compare timelines, resources, and trade-offs using information from your connected sources.
Recall what was agreed
Ask Fibi what was decided, what changed, and what still remains unresolved, so the team does not waste time rehashing old ground.
Get coaching tips for next time
Fibi reviews how the planning call went, where alignment slipped, what needed clearer follow-up, and how to run the next session better.
PRE-CALL PREP
Walk in ready to build the plan
Walk in ready to build the plan
Planning game plan
Planning game plan
Fibi turns your agenda and project history into the decisions, questions, and outcomes the meeting needs to cover.
Fibi turns your agenda and project history into the decisions, questions, and outcomes the meeting needs to cover.
HT
Horizon Tower Office
AV planning review · 5 meetings over 3 months · 8 participants
PREP FOR THIS CALL
Get the AV plan ready for construction
Horizon needs to confirm the AV scope, infrastructure requirements, and outstanding decisions before construction rough-in begins.
WHAT WE NEED TO LEARN
Confirm room use cases, display needs, seating capacities, control preferences, network standards, and construction deadlines.
WHAT THEY EXPECT TO GET
A coordinated AV plan showing approved systems, infrastructure needs, open decisions, responsibilities, and delivery dates.
THE GAP TO CLOSE
Ceiling layouts are still changing. Rack power, network capacity, equipment locations, and control standards need approval.
THE GAME PLAN
Confirm AV requirements for each room
Review display, audio, and control options
Resolve ceiling and infrastructure conflicts
Confirm network, power, and cooling needs
Assign owners to outstanding decisions
Set approval and drawing-release deadlines
Generated by Fibi AI
HT
Horizon Tower Office
AV planning review · 5 meetings over 3 months · 8 participants
PREP FOR THIS CALL
Get the AV plan ready for construction
Horizon needs to confirm the AV scope, infrastructure requirements, and outstanding decisions before construction rough-in begins.
WHAT WE NEED TO LEARN
Confirm room use cases, display needs, seating capacities, control preferences, network standards, and construction deadlines.
WHAT THEY EXPECT TO GET
A coordinated AV plan showing approved systems, infrastructure needs, open decisions, responsibilities, and delivery dates.
THE GAP TO CLOSE
Ceiling layouts are still changing. Rack power, network capacity, equipment locations, and control standards need approval.
THE GAME PLAN
Confirm AV requirements for each room
Review display, audio, and control options
Resolve ceiling and infrastructure conflicts
Confirm network, power, and cooling needs
Assign owners to outstanding decisions
Set approval and drawing-release deadlines
Generated by Fibi AI
MG
Michael Grant
Project Director · Horizon Commercial Properties
last seen Jun 9
Decision maker
COMMUNICATION STYLE
Decisive
Detail-focused
Risk-conscious
CARES ABOUT
Keeping the AV scope aligned with the construction schedule, approved budget, and architectural requirements.
PAST OBJECTIONS & PUSHBACK
Objected to releasing AV drawings before MEP coordination was complete.
Jun 09
Requested a lower-cost option for the executive conference rooms.
May 28
OPEN ITEMS
Revised AV plan with cost options
Jun 11
Final approval to release drawings
Jun 13
MG
Michael Grant
Project Director · Horizon Commercial Properties
last seen Jun 9
Decision maker
COMMUNICATION STYLE
Decisive
Detail-focused
Risk-conscious
CARES ABOUT
Keeping the AV scope aligned with the construction schedule, approved budget, and architectural requirements.
PAST OBJECTIONS & PUSHBACK
Objected to releasing AV drawings before MEP coordination was complete.
Jun 09
Requested a lower-cost option for the executive conference rooms.
May 28
OPEN ITEMS
Revised AV plan with cost options
Jun 11
Final approval to release drawings
Jun 13
Participant insights
Understand each stakeholder’s role, priorities, communication style, past concerns, and open commitments before the call.
Understand each stakeholder’s role, priorities, communication style, past concerns, and open commitments before the call.
Priority and progress snapshot
See what has moved forward, what has stalled, and where priorities need to be clarified before the call.
See what has moved forward, what has stalled, and where priorities need to be clarified before the call.
HT
Horizon Tower Office
AV planning review · 5 meetings over 3 months · 8 participants
OPEN COMMITMENTS
YOU COMMITTED TO
Send revised AV floor plans
Emma · Jun 11
Share updated equipment budget
Emma · Jun 11
THEY COMMITTED TO
Upload the latest ceiling plan
Dana · Jun 09
Confirm IT network standards
Dana · Jun 09
RISK SIGNALS
Ceiling plan still pending
Speaker and microphone locations cannot be finalized.
AV rough-in moved forward
The contractor needs approved drawings sooner than planned.
Rack power not confirmed
Electrical requirements are still awaiting approval.
Display model changed twice
The latest selection may affect mounting and budget.
HT
Horizon Tower Office
AV planning review · 5 meetings over 3 months · 8 participants
OPEN COMMITMENTS
YOU COMMITTED TO
Send revised AV floor plans
Emma · Jun 11
Share updated equipment budget
Emma · Jun 11
THEY COMMITTED TO
Upload the latest ceiling plan
Dana · Jun 09
Confirm IT network standards
Dana · Jun 09
RISK SIGNALS
Ceiling plan still pending
Speaker and microphone locations cannot be finalized.
AV rough-in moved forward
The contractor needs approved drawings sooner than planned.
Rack power not confirmed
Electrical requirements are still awaiting approval.
Display model changed twice
The latest selection may affect mounting and budget.
In the room with Fibi Planning
In the room with Fibi Planning
Fibi helps your team test options, resolve open questions, and turn the discussion into a workable plan.
Fibi helps your team test options, resolve open questions, and turn the discussion into a workable plan.
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View
Natalie
Fibi Advisor
Joined as AI meeting assistant
Listening
Fibi Discovery
Joined as AI meeting assistant
Listening
Fibi Sales
Joined as AI meeting assistant
Listening
Fibi Planning
Joined as AI meeting assistant
Listening
Fibi Onboarding
Joined as AI meeting assistant
Listening
Fibi Research
Joined as AI meeting assistant
Listening
Lily
Construction
AV Engineering
Logistics
Retail
Software
Natalie
Host
Hey Fibi, check the constraint log, inspection status, and open RFIs. Are we ready?
Host
Hey Fibi, check the latest ceiling plan, electrical drawings, and AV requirements. Are there any unresolved conflicts?
Host
Hey Fibi, compare projected demand with its storage and throughput capacity.
Host
Hey Fibi, compare the trade-area overlap with the site’s financial projection.
Host
Hey Fibi, compare the refined backlog with team capacity and unfinished work.
Fibi Advisor
Joined as AI meeting assistant
Listening
Fibi Discovery
Joined as AI meeting assistant
Listening
Fibi Sales
Joined as AI meeting assistant
Listening
Fibi Planning
Joined as AI meeting assistant
Listening
Fibi Onboarding
Joined as AI meeting assistant
Listening
Fibi Research
Joined as AI meeting assistant
Listening
Speaking
Not yet. The overhead inspection and one duct-penetration RFI remain open. Ceiling-grid work can move forward without affecting the milestone.
Constraint log · RFI tracker · Phase plan
Speaking
Two speaker locations conflict with the ceiling plan, and rack power is not confirmed. Resolve those items before releasing the AV drawings.
Sources: AV program report · Ceiling plan v6
Speaking
The plan exceeds available throughput and puts additional pressure on pick locations. Moving overflow to the Central facility is the lowest-risk option.
Sources: Demand forecast · Capacity workbook
Speaking
The locations share customers, but projected new revenue remains greater than the expected sales transfer. Northgate still creates a positive portfolio gain.
Sources: Trade-area analysis · Cannibalization model
Speaking
The core checkout flow fits alongside the unfinished billing work. Analytics and saved-cart are not fully refined, so move them to the following sprint.
Sources: Product backlog · Capacity plan
Prev
Next
Natalie
Host
Hey Fibi, check the constraint log, inspection status, and open RFIs. Are we ready?
Host
Hey Fibi, check the latest ceiling plan, electrical drawings, and AV requirements. Are there any unresolved conflicts?
Host
Hey Fibi, compare projected demand with its storage and throughput capacity.
Host
Hey Fibi, compare the trade-area overlap with the site’s financial projection.
Host
Hey Fibi, compare the refined backlog with team capacity and unfinished work.
Fibi Advisor
Joined as AI meeting assistant
Listening
Fibi Discovery
Joined as AI meeting assistant
Listening
Fibi Sales
Joined as AI meeting assistant
Listening
Fibi Planning
Joined as AI meeting assistant
Listening
Fibi Onboarding
Joined as AI meeting assistant
Listening
Fibi Research
Joined as AI meeting assistant
Listening
Speaking
Not yet. The overhead inspection and one duct-penetration RFI remain open. Ceiling-grid work can move forward without affecting the milestone.
Constraint log · RFI tracker · Phase plan
Speaking
Two speaker locations conflict with the ceiling plan, and rack power is not confirmed. Resolve those items before releasing the AV drawings.
Sources: AV program report · Ceiling plan v6
Speaking
The plan exceeds available throughput and puts additional pressure on pick locations. Moving overflow to the Central facility is the lowest-risk option.
Sources: Demand forecast · Capacity workbook
Speaking
The locations share customers, but projected new revenue remains greater than the expected sales transfer. Northgate still creates a positive portfolio gain.
Sources: Trade-area analysis · Cannibalization model
Speaking
The core checkout flow fits alongside the unfinished billing work. Analytics and saved-cart are not fully refined, so move them to the following sprint.
Sources: Product backlog · Capacity plan
Prev
Next
Answers questions from your sources
Ask Fibi for a deadline, requirement, past decision, or project detail. It answers live and shows where it came from.
Compares options and trade-offs
Fibi compares timelines, priorities, resources, and approaches so the team can choose with clearer context.
Surfaces risks and dependencies
Ask what could block the plan. Fibi identifies known risks, missing inputs, and work that depends on other teams.
Brings past decisions back
Fibi recalls relevant decisions and discussions so the team does not reopen questions that were already resolved.
Captures decisions and ownership
Fibi records what was decided, why it matters, who owns it, and when the next step is due.
Keeps the meeting on track
Ask what has been covered, what remains open, and which decisions still need to be made before the meeting ends.
POST-CALL ANALYSIS
Leave every planning call with a plan ready to move
Leave every planning call with a plan ready to move
Planning insights
Planning insights
See aligned priorities, unresolved trade-offs, new risks, and missing information that could affect execution.
See aligned priorities, unresolved trade-offs, new risks, and missing information that could affect execution.
Horizon Tower AV Planning Review
Completed
Google Meet
Jul 22, 2026 · 2:00 PM
47 mins
8 participants
AI INSIGHTS SNAPSHOT
The team approved the boardroom and training-room AV layouts. Drawing release remains blocked by two ceiling conflicts and unconfirmed rack power. Michael requested a display-cost comparison before final approval.
2 clear decisions
3 open issues
3 follow-ups needed
PLANNING SIGNALS
4 found
Approved core AV room layouts
Boardroom and training-room designs can move forward.
Confirmed the meeting platform
Microsoft Teams will be the standard for shared spaces.
Ceiling coordination still open
Two speaker locations conflict with the latest ceiling plan.
Rack power needs confirmation
Electrical requirements must be approved before drawings are released.
Horizon Tower AV Planning Review
Completed
Google Meet
Jul 22, 2026 · 2:00 PM
47 mins
8 participants
AI INSIGHTS SNAPSHOT
The team approved the boardroom and training-room AV layouts. Drawing release remains blocked by two ceiling conflicts and unconfirmed rack power. Michael requested a display-cost comparison before final approval.
2 clear decisions
3 open issues
3 follow-ups needed
PLANNING SIGNALS
4 found
Approved core AV room layouts
Boardroom and training-room designs can move forward.
Confirmed the meeting platform
Microsoft Teams will be the standard for shared spaces.
Ceiling coordination still open
Two speaker locations conflict with the latest ceiling plan.
Rack power needs confirmation
Electrical requirements must be approved before drawings are released.
Horizon Tower AV Planning Review
Completed
Google Meet
Jul 22, 2026 · 2:00 PM
47 mins
8 participants
COACHING SNAPSHOT
84
out of 100
The team approved the core AV layouts and identified major coordination risks. Drawing release remains blocked by unclear ownership and deadlines.
SCORECARD BREAKDOWN
Priority alignment
91
The team agreed on the rooms and systems that must move forward first.
Decision clarity
88
Core layouts were approved, but the display option still needs a final decision.
Risk coverage
84
Ceiling conflicts and rack-power requirements were surfaced during the call.
Ownership and deadlines:
84
Two open dependencies still lack confirmed owners and resolution dates.
Horizon Tower AV Planning Review
Completed
Google Meet
Jul 22, 2026 · 2:00 PM
47 mins
8 participants
COACHING SNAPSHOT
84
out of 100
The team approved the core AV layouts and identified major coordination risks. Drawing release remains blocked by unclear ownership and deadlines.
SCORECARD BREAKDOWN
Priority alignment
91
The team agreed on the rooms and systems that must move forward first.
Decision clarity
88
Core layouts were approved, but the display option still needs a final decision.
Risk coverage
84
Ceiling conflicts and rack-power requirements were surfaced during the call.
Ownership and deadlines:
84
Two open dependencies still lack confirmed owners and resolution dates.
Planning effectiveness review
Planning effectiveness review
See how well the team aligned priorities, resolved decisions, addressed risks, and assigned clear owners and deadlines.
See how well the team aligned priorities, resolved decisions, addressed risks, and assigned clear owners and deadlines.
Horizon Tower AV Planning Review
Completed
Google Meet
Jul 22, 2026 · 2:00 PM
47 mins
8 participants
Details
Actions
QUICK RECAP
The team approved the boardroom and training-room AV layouts. Drawing release remains blocked by two ceiling conflicts and unconfirmed rack power. Michael requested a display-cost comparison before final approval.
KEY FACTS MENTIONED
Drawing release target
July 29
Construction milestone
AV rough-in begins August 5
Meeting platform
Microsoft Teams Rooms
Final approver
Michael Grant
SUMMARY
Discussion topics
Room layouts, display options, ceiling coordination, rack power, network requirements, and drawing-release dates.
Decisions made
Approve boardroom and training-room layouts
Use Microsoft Teams Rooms across shared spacesPrepare two display options for executive rooms
Resolve infrastructure conflicts before drawing release
Key points
The AV scope is aligned, but ceiling and electrical dependencies must be resolved before the drawings can be approved.
Generated by Fibi AI
Horizon Tower AV Planning Review
Completed
Google Meet
Jul 22, 2026 · 2:00 PM
47 mins
8 participants
Details
Actions
QUICK RECAP
The team approved the boardroom and training-room AV layouts. Drawing release remains blocked by two ceiling conflicts and unconfirmed rack power. Michael requested a display-cost comparison before final approval.
KEY FACTS MENTIONED
Drawing release target
July 29
Construction milestone
AV rough-in begins August 5
Meeting platform
Microsoft Teams Rooms
Final approver
Michael Grant
SUMMARY
Discussion topics
Room layouts, display options, ceiling coordination, rack power, network requirements, and drawing-release dates.
Decisions made
Approve boardroom and training-room layouts
Use Microsoft Teams Rooms across shared spacesPrepare two display options for executive rooms
Resolve infrastructure conflicts before drawing release
Key points
The AV scope is aligned, but ceiling and electrical dependencies must be resolved before the drawings can be approved.
Generated by Fibi AI
Meeting summary and action plan
Meeting summary and action plan
Get a structured recap with key decisions, assigned actions, due dates, dependencies, and the context behind each next step.
Get a structured recap with key decisions, assigned actions, due dates, dependencies, and the context behind each next step.
CONNECTED SOURCES
Answers grounded in your sources
Connect the tools and documents your team already uses. Fibi finds relevant context during the meeting and cites the sources behind every answer.
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Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
Kiyara J.
Project Manager
Lars E.
Product Designer
Sofia M.
Marketing Manager
James W.
Sales Director
Daniel O.
Financial Advisor
Aisha R.
Product Manager
David B.
UX Researcher
Hannah K.
HR Manager
Liam O.
Business Development Manager
Naomi C.
Content Strategist
Ronald J.
Customer Success Manager
Grace A.
Educational Consultant
Patrick M.
AV Engineer
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